TITLE: Lab Administrative Assistant
POSITION TYPE: Full-Time
LOCATION: Mountain View, CA
ABOUT WorldLink:
WorldLink is a rapidly growing information technology company at the forefront of technical revolution. From custom software development to cloud hosting, from big data to cognitive computing, we help companies harness and leverage today’s most cutting-edge digital technologies to create value and grow.
Collaborative. Respectful. Work hard Play hard. A place to dream and do. These are just a few words that describe what life is like at WorldLink. We embrace a culture of experimentation and constantly strive for improvement and learning.
We take pride in our employees and their future with continued growth and career advancement. We put TEAM first. We are a competitive group that like to win. We're grounded by humility and driven by ambition. we're passionate, and we love tough problems and new challenges. You don't hear a lot of "I don't know how" or "I can't" at WorldLink. If you are passionate about what you do and having fun while doing it; tired of rigid and strict work environments and would like to work in a non-bureaucratic startup cultural environment, WorldLink may be the place for you.
For more information about our craft, visit https://worldlink-us.com.
WHO we’re looking for:
We are looking for a Lab Administrative Assistant who is responsible for
Role and Responsibilities:
Provide daily administrative support to Lab Team
Make travel arrangements, handle the executive’s travel expense reporting
Manage the executive’s calendar
Compile weekly project status reports
Execute and manage third party vendor contracts
Assist with new hire on-boarding preparation: ordering phone, business card, name plate, desk assignment, etc.
Perform other tasks as assigned
Provide administrative support to the teams
Purchase and manage all office supplies
Manage office events and assist in event planning/organization, for example all-hands meeting, happy hours, team building events
Track office space, desk assignments
General facilities requests, shipping/receiving of orders on behalf of the office
Respond to miscellaneous requests from the teams
Provide accounting support to the office
Submit and track purchase orders for the office
Manage corporate credit card and track expenses
Monitor office budget and expenses, submit forecast for office events
Construct and submit monthly financial and activity reports while communicating and coordinating with internal finance team
Required Experience and Education:
College degree preferred
Both fluency in English and Korean are required
Computer/IT/Microsoft Office fluency required
Ability to multi-task with punctuality and consistency required
3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required
Strong customer service orientation, problem solving skills
Strong written/verbal communications skills
Attention to detail
Integrity and sound judgement in handling confidential information
Solid time management skills when faced with competing priorities and tight deadlines
